How many types of record retention schedule? Records Retention Schedules are of two types, viz. Retention Schedule for Records pertaining to Facilitative Functions. Retention Schedule for Records pertaining to Substantive Functions. How long are government
How many types of record retention schedule?
Records Retention Schedules are of two types, viz. Retention Schedule for Records pertaining to Facilitative Functions. Retention Schedule for Records pertaining to Substantive Functions.
How long are government records kept?
With few exceptions, records in the physical possession of a federal agency are subject to the Freedom of Information Act. Agencies do not, however, have to retain indefinitely all records which are created by or submitted to them. Under the Federal Records Act, 44 U.S.C.
What is the record retention schedule?
Retention schedules list how long each record series must be kept (the retention period), when the retention period starts (the cut-off), and the proper way to dispose of the record once retention is met (the disposition method). …
What does a retention schedule detail?
A retention schedule is a policy document that identifies and describes an organization’s records, usually at the series level, and provides instructions for the disposition of the records throughout their life cycle.
What is a record retention policy?
Records Retention Definition The duration of time (retention period) specifies how long records should be retained before they are destroyed. Other information is defined by laws and regulations. In the United States, for example, certain financial and tax records must be stored for seven years due to IRS regulations.
What are the retention periods for state records?
State agency records retention schedules set both minimum and maximum retention periods. This requires that records be appropriately disposed of (for example, destroyed, transferred to the State Archives) when the retention period has been met.
Where can I find the Oregon records retention schedule?
Contact the records officer for the agency for questions related to a particular records retention schedule. Records officers are usually listed in the contact information for an agency in the Oregon Blue Book . In local government, the county clerk and city recorder are typically the designated records officers.
What are the Special schedules for state records?
Special schedules set the retention requirements for the unique program records created by each state agency. They do not include routine administrative and financial records. Instead, these are covered in the state agency general schedule.
How does a general schedule work in Oregon?
A general schedule applies to an entire group of state or local government entities. Thus, a city general schedule applies to the records of all cities in Oregon. The only exception is if a valid “special schedule” exists for a particular state or local government entity or an office or record within that entity.